Event Logistics Assistant supports the planning, coordination, and execution of event logistics, ensuring that everything runs smoothly before, during, and after an event. This role typically involves managing a wide range of logistical details, from coordinating rentals and deliveries to setting up equipment and assisting with venue arrangements.
Position: Event Logistics Assistant
Location: Olifantsfontein
Job Type: Full-time, immediate start required
Here's a breakdown of key responsibilities:
1. Preparation and Planning
- Assist with organising event timelines and schedules.
- Help arrange transportation for event materials, decor, and equipment.
2. On-site Event Support
- Help arrange transportation for event materials, decor, and equipment.
2. On-site Event Support
- Help set up and break down event spaces, including arranging furniture, decor, and equipment according to the event layout.
- Monitor logistics during the event, addressing any issues promptly to keep things on track.
- Support the event manager and other team members to ensure guests and clients have a seamless experience.
3. Inventory and Equipment Management
- Monitor logistics during the event, addressing any issues promptly to keep things on track.
- Support the event manager and other team members to ensure guests and clients have a seamless experience.
3. Inventory and Equipment Management
- Track and maintain an inventory of event items and supplies, ensuring everything is accounted for before and after the event.
- Handle the setup and breakdown as needed.
4. Post-event Wrap-up
4. Post-event Wrap-up
- Assist with post-event breakdown and clean-up, coordinating returns and any required reporting.
- Gather feedback on logistics to improve future events.
Requirements:
1. Organisational Skills
-Excellent organisational skills to manage multiple items and maintain clear records of all rentals, returns, and maintenance needs.
2. Physical Stamina
This role can be physically demanding, requiring lifting, moving, and inspecting items for events. Physical stamina is necessary to manage these tasks safely.
3. Flexibility and Availability
Flexibility to work variable hours, as some events may require setup and breakdown outside typical working hours.
Availability to assist in emergency situations where replacements or adjustments are needed.
Availability to assist in emergency situations where replacements or adjustments are needed.
An Event Logistics Assistant is crucial for making sure every logistical detail is handled efficiently, allowing the event to proceed as planned and ensuring that clients and guests have a memorable experience. This role is typically fast-paced and hands-on, perfect for someone who thrives in dynamic environments and is detail-oriented.
